ID Cards

What is RFID and how can you protect your ID cards?

Radio-frequency identification (RFID) is the use of a wireless non-contact system that uses radio-frequency electromagnetic fields to transfer data from a tag attached to an object, for the purposes of automatic identification and tracking. The tag contains electronically stored information which can be read from up to several meters (yards) away. Unlike a bar code, the tag does not need to be within line of sight of the reader and may be embedded in the tracked object.

RFID can be found in various different objects, such as passports, ID cards, hospitals, and schools and universities. With RFID technology in some ID cards, private information can easily be stolen.


ASAP can help protect your id cards and even your credit cards with RFID Protection Sleeves. For more information on how to obtain these protection sleeves, please call (317-488-10320) or email Sheila Brown ( with questions.

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How to select the best ID card design software

When you look to invest in a new ID card system, the printer is just one critical component, but just as important to the efficiency of your ID system is your card design software.

Outside of a card design module in your access control system, there are, in general, 3 levels of off the shelf card design software available:

  • Entry level – This software supports simple designs and is good for a basic organization BUT it does have limitations, mainly in connectivity to outside databases and a cap on the number records stored (usually 200).
  • Mid-level – This level of software allows for connectivity to multiple outside data sources including MS Excel and MS Access.  This level generally has flexibility to grow with your organization.
  • Professional – The highest level of card software offers connectivity to the most data source types and the most flexibility to interface with existing enterprise systems.

Determining your needs both today and over time will help you make a smart choice and while  most systems can be upgraded, some require more steps than others.  Also, you will need to look at the system requirements v. your own system to make sure you are getting the most current program available.

Our recommendation is to download a free trial and see which software solution works best for you and compare the interface.  Once you find one you like, ASAP Identification can help set you up with your new software.  Call 317-488-1030 or email us with questions and we’ll get you started right away.

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How to select the right Visitor Management Solution for your Organization?

Regardless of the size or mission of your organization, knowing who is in your facility, why the visitor is on site and with whom they are meeting is good for both safety and business. Visitor management lets you know the who, what, where, why and when of the people in your building so you can keep everyone safe, secure and aware.

Like most other solutions, visitor management software solutions are available in different levels of capabilities to meet your organization’s needs and budget.

Visitor Management Solutions for Small-Size operations such as elementary schools, churches, local government or small businesses:

For small organizations, let ASAP produce reusable PVC visitor badges on lanyards or clips for your visitors to wear when in your building. This can include your logo or a color block to indicate whom they are visiting. If you need a solution to include sign-in and tracking, simple time-expiring tags with adhesive backs are an affordable option. Finally, a software-based visitor solution allows you to track more than just a name and allows you to print badges with name/company/date for the visitor to wear while on site.

Visitor ID Solutions for Mid-Size operations such as high schools, colleges and city government organizations:

For middle sized organization, reusable PVC badges can also be an affordable option but it may be necessary to capture more information. You can select a visitor management software package to capture visitor information ahead of their arrival, allow for email notification when the guest arrives as well as the printing of a custom ID badge for that visitor. This ID can include name, company, date and photo if needed. Their are several software solutions to provide this level of functionality.

Visitor ID Solutions for Large-Size operations or enterprises such as universities, state government and large businesses:

Large organizations often have more complex needs due to the size of campuses and, in the case of large businesses, the possibility of proprietary processes or manufacturing on site. For these instances, a more sophisticated visitor management solution allows you to prepare for visitors ahead of time, track visitor history, maintain evacuation reports and allow for custom badges.

Whatever the size or mission of your organization, let ASAP Identification Security help you determine your visitor management needs and set up your system to keep your people, processes and products safe and secure.

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Product ID cards with pizzazz!

ID cards can offer security to a business as well as help market your business and provide some differentiation by department, division or region. Graphics, photos, colors and fun designs can add fun and interest to your visual security.

Security is managed with the employee photo & name by allowing a visual match between the cardholder and the face/name on the ID. You can also add other visible security features including color bars or color backgrounds as well as covert security (i.e., fluorescent printing). These overt features can vary as needed to add more interest to your organization.

Badging accessories such as color-coded lanyards or badge holders with color borders can also add another layer.

Finally, use the ID for marketing by adding company logos and tag lines. Include your company motto or “elevator speech” to help create a unified “voice.”

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Asure ID 7 by HID

Take your card personalization to the next level with powerful, convenient and intuitive ID issuance software. HID Asure ID 7 allows organizations to design and print custom ID cards that meet the specific organizational requirements.

Asure ID 7 provides a dramatic speed boost as well as everything you need to design and populate a card. It is a simple solution that allows the user to glide from data entry to card design to printing and reporting.

If you need more information on Asure ID 7 or would like to order for your organization, please call (317-488-10320) or email ( with questions.

We look forward to hearing from you!

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Pre Printed ID Cards by ASAP Identification Security

If you need ID badges for your organization or event and you don’t want to manage the process, ASAP can help. ASAP Identification can design, print and deliver pre-printed ID badges, gift cards, membership cards, loyalty cards, hotel room key-cards or any other type of card you want printed on plastic. We can manage single card orders up to orders for thousands! No order is too big or too small.

It just takes a few steps and a few days to complete your order.

Step 1: Determine what function you want your card to perform. Do you need a technology card to open doors, complete cashless transactions or clock in/out? Will a simple bar code or mag stripe support your needs or is this card a simple visual photo ID?

Step 2: Let us work with you to design a layout. This can include company logos, employee photos, names and titles. You may also include color blocks to indicate access to restricted areas or to allow for temporary employees to be unescorted in the building.
Once we know your design needs, we will send you an electronic proof for your approval.

Step 3: You provide the data for the IDs and we print and ship. We can even provide fulfillment to end customers.

Let ASAP Identification Security help you manage your ID needs when it is for a small office, large event or major re-badging effort. ASAP can help so please call (317-488-1030) or email ( and let us help get your badging project off your to-do list!

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Improving School Security Through Student IDs

One way to keep students safe at school is for the administrators, teachers and fellow students to know if someone belongs in their school or not. Photo IDs play an important role in that security. More and more schools have adopted (or are going to adopt) procedures to issue student and staff IDs to all individuals in the school, as well as visitor IDs to anyone allowed in the building on a temporary basis. These IDs are to be worn at all times in the school building.

How do photo IDs help?
Photo IDs are a quick, effective and affordable visual identifier. If someone does not have the proper ID, that individual can be approached to ensure they do in fact belong. If they are lost, they can be redirected, if they don’t belong, they can be removed from school grounds.

Student IDs also provide a way to get to know student names so teachers, volunteers, administrators and fellow students can get to know the names of new students more easily.

Layers of Security
Using student ID cards is a simple, effective and affordable solution to helping add another layer of security to your school. If you need help, please feel free to call (317-488-1030) or email us. We can help find the right ID system for you, help design the card layout and support you in both the initial card issuance and on going ID production.

We look forward to working with you!

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Visitor Badges – This Message Will Self-Destruct in 5 Seconds

When I was a kid I loved watching Mission Impossible. I dreamed of being a secret agent saving the world while using really cool gadgets the whole time. Of course, the theme song for the show was pretty awesome too. But, the best part was the start of each show. Peter Graves received a message about the next mission while riding on a plane, train or car. Okay, I know I just lost some of you with the Peter Graves reference. Here’s the thing, Mission Impossible was actually a tv show before it became a movie. However, if you prefer, you can substitute Tom Cruise for Peter Graves. Anyway, Peter (or Tom) read the document outlining the next mission, and then it would self-destruct as plumes of smoke went into the air. Awesome.

So what does Mission Impossible have to do with a visitor badge? We now have visitor badges that self-destruct! Okay, we don’t really. However, we do have some visitor badges that do change once they are no longer valid.

Expiring badges are a great, cost effective option to keep track of visitors. They come in the form of stickers, pre-printed badges and even printable badges. Each one has a front side which is printable/writable and a backside. When the two are combined and given to a visitor at your facility, the badge will slowly begin to expire as the front side disappears and the design on the backside shows through. Once you see the backside, you know that visitor doesn’t have the right to be in the building anymore. The badges are available for ½ days, 1 day, 1 week and 1 month periods.

Give us a call at (317) 488-1030 to learn more about expiring badges and how they can help your company.

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Umm, how exactly do I make these cards?

You weighed the pros and cons of a lot of different ID printer options available and you picked a model that really fits your needs. Your ID printer can make double sided cards, it can laminate, it can print quickly and, heck, it can even make a chicken pot pie (okay, I made that last one up, an ID printer can’t do that). Now you are ready to design your ID card, at least you think so.

You sit down at your desk with your leftover chicken pot pie, take a big bite and get ready to work (WRONG! Didn’t you read the blog entry from August 15?! You never work with an ID printer while you eat. The grease and the grime will destroy your ID printer. Okay, let’s start over). You sit down at your clean and clear desk and get ready to work. There is just one problem – how are you going to design your ID card?

You can create an ID card using a Windows based program, such as Photoshop or Word. However, if you use an actual ID card program you can streamline the process and save yourself a lot of time in the long run. The most popular ID card software brands are Jolly, Asure ID and CardStudio. Each is very effective, but they have a different look and feel. We would strongly encourage you to download a demo version to get a feel for each. You might prefer one brand over another.

Please give us a call at (317) 488-1030 and we can help you find the right fit for you. We will even share our chicken pot pie recipe, although we make no guarantees that it is any good.

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Does Anybody Have a Loaner!?

Has this ever happened to you – you walk into the office with a spring in your step as you enjoy the beautiful autumn morning. Just as you are laying out your morning paper, cup of coffee and blueberry muffin, someone knocks on your door reminding you (okay, let’s be honest, telling you for the first time) that there will be 75 guests in the building tomorrow afternoon and each of them needs an ID badge.

Ignoring the grumbling in your stomach, you proceed to say “not a problem, I can get those done today.” You turn on your printer, enter the necessary information and hit print. Unfortunately, the next sound you hear is the kind of screeching that sends cats and dogs running for cover. Somehow, someway, the printer is broken. The question now is – what do you do?

The simple answer – give us a call. We maintain a variety of printers at our office precisely for this exact situation. Depending on where your offices are located, we can either deliver a loaner printer to you that day or ship you a loaner printer overnight. Either way, you will be able to print those ID badges in time for tomorrow’s afternoon meeting.

At the same time, we can also repair your broken ID printer while you use our loaner printer. This will ensure you are ready to go if any other unexpected badging jobs need to get done. This is a much better deal than going 2-3 weeks without your ID printer!

For more information, please give us a call at 317-488-1030.

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